The World Science Fiction Society

Minutes of the Business Meeting 1983


[These minutes are essentially those prepared by the officers of the ConStellation WSFS Business Meeting (Kent Bloom, Presiding Officer; Mary Morman, Secretary), and used in editing the WSFS Constitution and related documents for L.A.con II's Progress Report 3 and Program Book, They have been edited to correct minor errors in spelling and punctuation, but otherwise appear verbatim. Added comments appear in brackets, like this paragraph.]

[This edition is being prepared for distribution at the L.A.con II WSFS Business Meeting by Massachusetts Convention Fandom, Inc., using surplus funds from Noreascon II (the 1980 Worldcon). Copyright 1984 by Massachusetts Convention Fandom, Inc.; all rights assigned to Baltimore '83 Inc. Edited by George Flynn,]

[[The electronic version was scanned by Pat McMurray in June 1998. Proof-reading and expansion by Tim Illingworth. I have moved the text of some of these motions around in the body, so that they occur when the motion first came before the Business Meeting rather than at the point of substantive debate. TI]]

MINUTES - PRELIMINARY- SESSION - FRIDAY, SEPTEMBER 2, 1983

The meeting was called to order at 10:03 a.m. with Kent Bloom presiding.

George Flynn, Secretary of the Chicon IV Business Meeting, asked that the following be inserted in the minutes of this meeting. There being no objection, it was so ordered:

Correction to Published Minutes of Chicon IV Business Meeting

On p3 of the published minutes, the final sentence of motion 3A (defining the Standing Committee of the Society) was inadvertently omitted:
"The Standing Committee shall determine and elect its own officers."
This sentence remained part of the motion as finally passed (Item 6A, p. 15 of the published minutes), and should appear as the final sentence of Section A in the corresponding item of business passed on to ConStellation (printed as Item 1 in Progress Report 3, and I believe as Item 2 in the copy submitted for the Program Book).

ITEM I: COMMITTEE REPORTS

The Chair recognized Don Eastlake, who gave the WSFS Mark Registration Committee report. A copy of the report is attached.

ITEM II: BUSINESS PASSED ON FROM CHICON IV

The Chair asked that items be considered in the order listed in the Program Book (pp, 148 and 150); hearing no objection, the items were so ordered.

ITEM III: REGULAR BUSINESS/AMENDMENTS TO THE STANDING RULES [sic]

The purpose of this order of business was to set debate time for the following proposed amendments to the WSFS Constitution:

  1. for the motion to amend the WSFS Constitution to provide that site selection be held three years in advance instead of two years.

    A debate limit of 10 minutes was moved, seconded, and passed by a majority vote.

  2. for a motion to amend the WSFS Constitution to change the method of site selection for a NASFIC.

    Proposed by Candice Massey and Mark L. Evans

    The Chair ruled this motion out of order. Massey objected. Hillis appealed the ruling. The motion was read by the Chair. Katze asked the Chair, as a point of information, why there was a conflict with Worldcon site-selection procedure. Chair answered that the motion required that activities in support of a NASFIC bid be required before an official decision was reached that a NASFIC would be held. Massey contended that the motion does not invalidate the site-selection procedure, but works hand in hand with it. Yalow maintained that the motion is contradictory. Veal stated that there was not sufficient reason for ruling the motion out of order even if it was contradictory. Sacks made a motion to permit a committee to revise the motion by Sunday morning. This was passed by a majority. Hillis asked, as a point of order, whether or not the motion was appropriate since there was an appeal on the floor. The point of order was ruled to be not well taken, as the motion had now been referred to committee.

  3. for a motion to amend the WSFS Constitution to require that Worldcon bidders file an intent to bid at least a year in advance.

    Proposed by Candice Massey and Mark L. Evans

    A 12-minute limit was proposed, but not seconded. The default, a 6-minute limit, applied.

  4. for a motion to amend the WSFS Constitution to change the method of counting Hugo ballots. [No text for this motion was recorded in the minutes or in the ConStellation Program Book. TI.]

    This motion was not properly filed. The Chair asked for unanimous consent of the meeting to accept the motion for consideration. There were several objections. The motion was not accepted for consideration. Blair moved to form a committee to discuss the motion. There was no second. Hillis moved that Blair be allowed 2 minutes to explain his motion. This was seconded and passed. Blair discussed his proposed balloting procedure for 2 minutes; he suggested that there were several new ways to do the balloting.

ITEM IV: REGULAR BUSINESS/AMENDMENTS TO THE STANDING RULES

  1. A motion to transfer the functions of the WSFS Mark Registration Committee to the new Standing Committee [assuming its ratification]. The motion passed by a majority. [Motion made by Don Eastlake for the committee; see the Mark Registration Committee report for the text].
  2. A motion to add to the Standing Rules the following:
    "The Business Meeting sessions shall not be scheduled for before 11 a.m. on any day except on the last day of the convention."

    [Motion by Robert L. Hillis, Robert E. Sacks, Judith E. Bemis.] Hillis spoke in favor of the motion. He suggested a time period of 1 to 3 in the afternoon, implied that there would be better attendance for a later meeting, and stated that too few people were making important decisions. Katze spoke against the motion, stating that he did not feel that future cons should be limited against what might be future preference. Sacks supported the motion, stating that Worldcon is a party con and that no one is awake in the early morning. Yalow spoke against the motion, stating that if one wanted to party one could simply stay up for the meeting and then sleep. He stated that many of those desiring to attend were part of the con administration and that the meeting needed to be scheduled for their convenience when few other activities were occurring. The motion failed by a majority vote.

  3. A motion to add to the Standing Rules the following:
    "On any objection to consideration, the Presiding Officer will recognize one person raising the objection and the maker of the motion objected to ( or an alternate)for two minutes each to explain why the motion should or should not be considered."

    [Motion by Hillis, Sacks, and Bemis] Hillis stated that he felt the current rule has been abused and used to get rid of personally offensive motions. St. Onge stated that the current rule is a way to get rid of trivial items and that he wants to keep it. Sacks, speaking for the motion, stated that he felt 2 minutes an appropriate time limit. Eastlake, speaking against, stated that the motion would lengthen meetings unnecessarily, and that he felt it would not be effective. Epstein, speaking for, stated that the current system does not really consider the content of the motion. The motion failed by a majority vote.

  4. A motion to set the procedure for selecting members of the Standing Committee, should such a committee be approved. Eastlake spoke in favor of the motion, stating that he feels it necessary to have a procedure to elect a Standing Committee, and that he feels it is within the province of the Business Meeting to set this policy, and that if passed the motion would go into effect immediately. Sacks made a motion to amend, but the motion was not seconded. The motion passed by majority vote. -- The following should be inserted as Standing Rule #3 and all subsequent Standing Rules should be renumbered accordingly:
    "Nominations from the floor for election to the Standing Committee shall be allowed at each Preliminary Business Meeting. All nominees must be members of the Society and give their consent in writing, which consent shall be submitted to the Presiding Officer. Elections to the Standing Committee shall be a special order of business at a Main Business Meeting. Voting shall be by written preferential ballot with write-ins allowed. The winning candidate shall be elected to the longest-term remaining vacancy and the ballots shall be recounted, with the winning candidate eliminated, if there are further vacancies. This process of selection and elimination shall be repeated until all vacancies are filled. Tied candidates shall all be considered elected if there are enough vacancies of the same length to accommodate them. Other ties shall be settled by drawing lots."

    [Motion by Donald E. Eastlake, III, and Mike Glyer]

ITEM V: NOMINATIONS FOR STANDING COMMITTEE

The following persons were nominated and accepted nomination: Don Eastlake, Jim Gilpatrick, Brian Burley, William Siros, Yale Edeiken, Gary Farber, Rick Katze, George Flynn, Kent Bloom, Craig Miller, Ben Yalow, Gail Kaufman, Robert Sacks, Mark Owings, Lise Eisenberg, Robert Hillis, Devra Langsam, Candice Massey, Moshe Feder, Leslie Turek, Dick Smith, and Gary Feldbaum.

The meeting was then adjourned.

MINUTES - WSFS BUSINESS MEETING - SATURDAY. SEPTEMBER 3RD, 1983

The meeting was called to order at 10:03 a.m. with Kent Bloom presiding. The Chair asked that members stand to be recognized and to state their names to the Secretary before speaking.

ITEM I: AMENDMENTS TO THE WSFS CONSTITUTION

Part A: Business Passed On from Chicon IV. (The items were taken according to the order that they were published in the Program Book. The time limit for debate on each item is given in parentheses immediately after the item number.) [See above for the texts of these items.]

Part B: Amendments Proposed for Primary Passage at ConStellation. [see above; texts are given at appropriate places below.]

The meeting was adjourned.

MINUTES - WSFS BUSINESS MEETING - SITE-SELECTION SESSION SUNDAY, SEPTEMBER 4TH, 1983

The meeting was called to order at 10:06 a.m. with Kent Bloom presiding.

ITEM I: ANNOUNCEMENT OF THE RESULTS OF THE SITE-SELECTION VOTING, AND PRESENTATION BY THE WINNING COMMITTEE

Balloting was as follows:

Australia in '85None of the AboveNo PreferenceOtherSpoiledTotal
Mail2851432114342
On-Site3573149-383
Total6421746204725

Australia in ’85 was declared the winner, and made a presentation

ITEM II: SELECTION OF A SITE FOR A NASFIC

There were three written nominations. Eastlake moved (seconded) to close nominations. Nominations were closed. The three nominees were Detroit, Columbus, and Austin. The three bidders agreed in advance on a method of site selection, which was announced at this time to be by written ballot. Ben Yalow was appointed by the Presiding Officer to monitor the ballot counting. [See Appendix for the results]

ITEM III: PRESENTATIONS BY BIDDERS FOR THE 1986 WORLDCON

Philadelphia, New York, and Atlanta made presentations.

ITEM IV: ELECTION OF MEMBERS FOR THE STANDING COMMITTEE OF WSFS

Balloting was done [see earlier for the nominees], and Lalor, Ruh, and J. Eastlake volunteered and were accepted to act as tellers to count ballots. [see Appendix for results]

ITEM V: APPOINTMENT OF A COMMITTEE, TO REPORT TO THE BUSINESS MEETING AT L.A. CON II, TO STUDY THE SITE-SELECTION PROCESS AND THE ROTATION OF WORLDCON SITES

Stuart Hellinger was appointed to chair the committee. Mark Evans, Ben Yalow, Craig Miller, and Mary Morman were appointed to serve on the committee.

The meeting was adjourned at l0:25a.m.

APPENDICES

REPORTS OF NASFIC BALLOTING AND WSFS STANDING COMMITTEE BALLOTING

To: Kent Bloom
From: Ben Yalow

The final vote count for the NASFIC balloting is

AustinDetroitColumbusHighmore, SD.No PreferenceTotal(includes spoiled)
3931326917602

This is agreed to by all the bidders.

The report of the tellers for the election of WSFS Standing Committee members is as follows:

Elected to 3-year terms: Don Eastlake, Leslie Turek, and George Flynn

Elected to 2-year terms: Ben Yalow, Jim Gilpatrick, and Kent Bloom

Elected to 1-year terms: Craig Miller, William Siros, and Rick Katze

REPORT OF THE WSFS MARK REGISTRATION COMMITTEE

To: ConStellation Business Meeting
From: Donald E. Eastlake, III, Chairman
Date: 31 August 1983

This committee was continued by a motion at the Chicon IV Business Meeting. Its purpose is to take action to protect the names in use by the Society, such as Worldcon and Hugo Award. All actions by the committee were taken by its chairman, who drafted this report.

Major Activities

  1. Applications for registration of all six WSFS marks, as listed in the WSFS Constitution, were filed 24 September 1982 with the US Patent and Trademark Office.
  2. First actions have been received on all six filings. All were negative but, except in one case, the response by the trademark examiner contained suggestions as to how to make the applications acceptable. The one serious difficulty was with "Science Fiction Achievement Award", which was rejected for registration on the Principle Register as being "merely descriptive". The opinion of our attorney is that this can be overcome by a proper affidavit of exclusive use for five or more years.
  3. Amended filings are being prepared and should be submitted during September [1983]. If these are successful in achieving registration, registration should occur for all marks in December of 1983 or January of 1984.

Recommendations

MOVED, if the Constitutional amendment creating the Standing Committee of WSFS is ratified, to transfer all responsibilities, authority, funds, and records relating to WSFS marks and held by the Mark Registration Committee or by Donald E. Eastlake, III, to the Standing Committee; if said amendment is not ratified, to continue the WSFS Mark Registration Committee to report to the L.A.con II Business Meeting with the membership listed below, and to continue the authorization of Donald E. Eastlake, III, as an Officer of WSFS, to act to register and protect the marks in use by the Society.

Committee: Donald Eastlake; George Flynn; Rick Katze, Esq.; Craig Miller; Kent Bloom, Esq.; and a member appointed by the 1985 Worldcon.

Respectfully submitted, (s) Donald E. Eastlake, III

[The motion above is that referred to in the minutes]

Financial Report of the WSFS Mark Registration Committee

To: ConStellation Business Meeting
From: Donald E. Eastlake, III
Date: 31 August 1981.

Balance as of Chicon IV-33.05
Donation from Denvention II250.00
Donation from Chicon IV250.00
Donation from L.A.con II250.00
------
712.95
712.95
Legal Fees and Expenses -467.04
------
245.91
Postage-3.09
------
Balance 31 August 1983242.82
[[All figures in US Dollars]]

(S) Donald E Eastlake, III

[The following was not part of the minutes produced by the Business Meeting officers, but might as well be included here anyway.]

MINUTES OF STANDING COMMITTEE MEETING

The WSFS Standing Committee elected at ConStellation held an organizational meeting at 10:01 A.M. on Monday, Sept. 5, 1983, in room 321 of the Baltimore Convention center. Present were Donald Eastlake, George Flynn, Willie Siros, Leslie Turek, and Ben Yalow (a majority of the elected members), with Craig Miller arriving a few minutes later.

Mr. Eastlake called the meeting to order, with Mr. Flynn acting as secretary. Nominations were solicited for Chairman: only Mr. Eastlake was nominated and the nominations were closed. Mr. Eastlake reported that a balance of $242 was being turned over to the Standing Committee by the WSFS Mark Registration Committee, and that all Worldcon committees asked to contribute had done so (except, of course, for Aussiecon).

The committee engaged in general discussion of its future activities and problems, including such matters as likely expenses, how to deal with violators of WSFS service marks, the possibility of registration in other countries, and whether "NASFIC" should also be registered; however, no action was taken on these matters. It was the consensus that no additional committee officers are needed at this time, with the Chairman handling all correspondence and finances. It was voted to acquire a post office box in the Boston area as a mailing address.

The meeting adjourned at 10:26 A.M.

George Flynn, Meeting Secretary

[As of 22 August 1984, the Standing Committee has held no further formal meetings. The mailing address mentioned in the minutes has been acquired: World Science Fiction Society, P.O. Box 12709 Kendall Square Station, Cambridge, MA 02142.]

[This edition [[the paper edition on which this electronic version is based]] of the 1983 WSFS Business Meeting minutes was completed on 22 August 1984. For additional copies, or copies of the minutes for 1980 through 1982, write to Noreascon II, Box 46. MIT P0, Cambridge, MA 02139.]


Pat McMurray pat@cooky.demon.co.uk
Last Update: January 2000